Table of Contents
About the FTWG Conference
Facilities
The Vendor Hall
Vendor Space Sizes
Wifi
Staying at the Wyndham
Fees
Vendor Responsibilities
Application Process
About the FTWG Conference
The Florida Tropical Weavers Guild (FTWG) invites you to participate as a vendor at our annual conference which will be held April 3-6, 2025. We are returning to the same venue we’ve been at since 2023, the beautiful Wyndham Orlando Resort & Conference Center/Celebration.
We are thrilled about the opportunities for attendees and day trippers that this location offers – we have more than 3x as many day trippers in this location, compared to conferences at our previous venue. Conveniently located off Hwy. 192 in Kissimmee near Walt Disney World, the entire property was newly renovated in 2021. The hotel features several dining outlets including a lobby Starbucks, full-service bar, and a Pizza Hut Express. FTWG has been granted exclusive use of the entire Conference Center which features its own entrance and ample parking.
As in years past, the conference runs Thursday 1:00 pm through Sunday noon. In 2025, attendees can choose from 47 classes, on a wide variety of fiber arts topics. Additional events include the annual state meeting, Fiber Exhibit, fashion show, and scholarship presentation. The participants with interests in fiber related arts – weaving, spinning, dyeing, knitting, basketry, beading, polymer clay, woodworking, etc. – represent at least 15 guilds from all over Florida and include a number of attendees from other states. For all details of our 2025 Conference, please visit the 2025 Conference page.
^ Return to TopFacilities
The Vendor Hall
During the conference, FTWG has exclusive use of the conference center at the Wyndham. An attendant is available at the conference desk during all times the Vendor Hall is open. Lodging is a short walk down an interior hallway. We have a private space for meals, and a separate area for a dedicated Vendor Hall. You will be able to choose accommodations and dining options when you register.
The map above is of the Conference Center at the Wyndham Orlando Resort and Conference Center / Celebration. The Vendor Hall is located in the space labeled ‘Salon A.’ The dotted line between Salon A and Salon B indicates that this space can be divided in two with an air wall. FTWG does not use the option to separate the spaces; they are open to each other. Salon B is the location of all meals and programming.
New for 2025, we are adding vendor spaces in the Pre-Function Space that is to the left of Salon A & B on the map above.
Vendor Space Sizes
Inside Salon A, we offer 10′ x 10′, 10′ x 20′, and 10′ x 40′ spaces. These spaces are only available for those interested in vending for the entire Conference – Thursday to Sunday.
In the Pre-Function space, we are not yet certain of the booth size. We are waiting on measurements of the space from the hotel. All booths in the Pre-Function space will be the same size. They will be no bigger than 10′ x 10′ and may be smaller. These spaces are only available for those interested in vending for one or two days – Friday and / or Saturday.
WiFi
The Wyndham does not provide free wi-fi in the conference center. Our vendors for the last few years have had an adequate cellular connection to be able to run their POS systems, but we cannot guarantee that this will be the case for you.
Staying at the Wyndham
As a vendor, you can choose to (1) stay offsite and purchase meals through FTWG on an ad hoc basis; (2) stay onsite and purchase a room-only package, with no meals included; (3) stay onsite and purchase a room and board package that includes some meals. Details are on the 2025 Accommodations page.
The room check-out time at the Wyndham is 11:00 a.m., which means that you will need to check out of your hotel room before heading down to your booth on your last day of vending, unless you decide to stay an extra night. You may request a late checkout from the hotel after you are on-site. Whether or not they grant it is at their discretion.
^ Return to TopFees
In Salon A:
Must vend for the entire Conference – Thursday to Sunday.
- 10′ x 10′ for $50
- 10′ x 20′ for $100
- 10′ x 40′ for $200
In the Pre-Function Space
Friday and Saturday only. All spaces are the same size, and one table with tablecloth will be provided.
- 1 day for $25
- 2 days for $50
Vendor Responsibilities
Vendors in Salon A should be set up in the auditorium by 12:30 p.m. on Thursday afternoon, April 3, 2025, as participants will begin arriving at 1 p.m. Break down must be complete by 2:00 p.m. on Sunday, April 6, 2025.
Vendors in the PreFunction Area load in time is 7:00 am to 8:30 am on the day you start vending. Break down must be complete by 9:00 pm on the day you finish vending.
Sale hours are:
- Thursday 1 pm until the evening program begins (Salon A only)
- Friday & Saturday 8:30 am until the evening program begins (all vendors)
- Sunday, Salon A vendors choose their sale hours, but must be completely out of the space by 2:00 pm
Door prizes are awarded at evening events. We would very much appreciate your contributing one or more prizes for these drawings. If you are unable to attend but would like to contribute a door prize, it will be most welcome and acknowledged at the conference and in the conference materials.
FTWG is not responsible for vendor inventory. Please be aware that the PreFunction Area is a hallway connecting the Conference parking area to the hotel. People who are not FTWG attendees will be walking through this area. All public doors from the parking are to the Conference center and from the hotel to the Conference center are locked overnight. An FTWG Board Member is in the Conference center until the doors are locked at night. While we ask the hotel to keep the doors locked in the morning until an FTWG Board Member is present, we have at times found the doors unlocked before we arrive in the morning. Hotel employees have access to the Conference center even when the doors are locked. You assume the risk of inventory loss.
^ Return to TopApplication Process
Application Deadline
The application deadline is January 15, 2025.
Approval Process
FTWG will curate the vending space in order to provide a mix of products covering the interests of our attendees and the scope of the classes offered at our 2025 Conference. All vendors will be notified whether or not they are accepted by January 31, 2025.
Once approved, you will receive a contract detailing the terms of your booth rental. These contracts will be sent electronically to be signed electronically. Your booth space is not reserved until we receive the signed contract.
Booth fees are paid using the same registration software we use for attendees. Further instructions on paying booth fees will be provided after you are accepted as a vendor.
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